Invoice templates · Dance Studio
Dance Studio Invoice Template — Free & Fillable
A dance studio bills the same families all season, and the bill changes with the calendar: tuition every month by hours of class, costume deposits in the fall, the balance in January, recital fees and tickets in the spring, and for the competition team a season that costs more than the rest of the year combined. This template starts with a real October invoice for a family with two dancers.
Run a dance studio? Dance Dues bills the whole season for you: every fee on its own date, one balance per family, month by month. See also Fee-Lion for dance studios.
Make your dance studio invoice
Prefilled with a sample October tuition invoice for two dancers with costume deposits — every line, the terms and the notes. Swap in your own quantities and rates, add your logo and the customer’s details, and download a clean PDF. Credits like a deposit received go in as a negative rate. No signup, no watermark.
The dance studio invoices you’ll actually send
Monthly tuition
One invoice per family on the 1st, September to June, with each dancer on their own line: weekly hours and classes, first name and last initial. Most studios price by total hours per week (1 hour, 1.5, 2, 3, unlimited), with a multi-class or second-dancer discount as its own negative line.
Costumes, in two parts
A deposit invoice in the fall, one line per routine, so you can order from the costume company on time. The balance invoice in winter repeats the costumes and credits the deposit. Keep costume fees off the tuition line so a family can see what they are paying for each.
Recital fees and tickets
In the spring: a recital fee per dancer (dress rehearsal, program, video) and ticket orders, often with a photo package or T-shirt. These are small, one-off invoices; send them early and make them easy to pay by card.
Competition team and private lessons
A competition season (choreography, entry fees per routine per competition, competition costumes, convention, team wear and travel) is best quoted up front and split into a deposit and monthly payments. Private lessons are billed from the instructor’s tracked time, monthly, or sold as a monthly lesson package.
What goes on a dance studio invoice
| Line | How it’s billed | Example |
|---|---|---|
| Monthly tuition | Per dancer, by hours per week | 1 hr $72 · 2 hrs $128 · unlimited $265 |
| Registration fee | Per dancer, per season | $50 |
| Recital costume | Per routine (deposit 50%, balance in January) | $78–$85 |
| Recital fee | Per dancer | $75 |
| Recital tickets | Per seat | $22 |
| Competition choreography | Per dancer, per routine | $225 group · solo extra |
| Competition entry fees | Per dancer, per routine, per competition | $62 group · $140 solo |
| Private lesson | Per hour, tracked | $80/hr |
| Drop-in class | Per class | $22 |
| Sibling discount | Negative line, second dancer | −10% of tuition |
Example prices come from the Starling Dance Academy demo price book (Overland Park, KS). Your market, crew and suppliers will differ — use them for structure, not as a rate card.
A competition season on a payment plan
A junior competition dancer with two group routines and a solo. The team agreement is signed in the summer with a 20% deposit; the balance is split into five monthly payments so the family is not paying it all before the first regional.
| Choreography, large and small group routines | $450.00 |
|---|---|
| Entry fees: 2 group routines × 4 regionals at $62, solo × 4 at $140 | $1,056.00 |
| Competition costumes (2), convention and team jacket | $910.00 |
| Season total | $2,416.00 |
| Deposit paid with the team agreement (20%) | −$483.20 |
| Balance on the payment plan | $1,932.80 |
| 5 monthly payments of $386.56, September to January | 5 × $386.56 |
Finish the payment plan before your biggest bills arrive: competition entries are usually due to the event weeks ahead, and costume companies want payment when you order. Monthly tuition stays on its own invoice, so the competition balance never hides in it.
Due dates, auto-pay and late fees
Bill tuition on the 1st with a short due date, such as the 10th. Auto-pay by card or bank account is the easiest way to keep 60 or 200 families current, and it turns the 1st of the month into a non-event.
Many studios add a late fee after the due date, and some won’t let a dancer perform in the recital with an unpaid balance. Put both in your registration policy before the season starts; rules on late fees vary by state.
Write down your drop and refund policy: how much notice a family must give to stop tuition, and that costumes and competition fees are non-refundable once ordered or entered. When a credit is due (a studio closure, an injury pause), put it on the next invoice as a credit line.
Working out what an overdue balance has accrued? Use the late fee calculator, or see Net 30 and other payment terms explained.
Costumes, refunds and sales tax
Costume companies set their own order deadlines and rarely take returns, so put “non-refundable once ordered” on the costume invoice and collect the deposit before you order. Size and alteration notes on the line help at pickup.
Tuition for classes is generally not subject to sales tax, but costumes, shoes and dancewear you resell may be in some states. Keeping tuition, costumes and retail on separate lines is what lets you tax them correctly. Check your state’s rules.
General information, not legal or tax advice — rules differ by state and change over time.
Frequently asked questions
What should a dance studio invoice include?
Your studio’s name and contact details, the family and each dancer’s first name and last initial, the month or season billed, each dancer’s classes or hours per week, costume, recital and competition fees on their own lines, discounts and credits as negative lines, the due date and how to pay.
How much do dance studios charge per month?
It depends on the market, but for recreational classes about $55 to $90 a month for one hour a week is common, with lower per-hour rates as dancers add classes. Competition team tuition is higher, and costumes, recital and competition fees are billed on top.
How do I bill costume fees?
Many studios take a 50% deposit in the fall, before the order deadline, and the balance in winter. Bill one line per routine so families can see what each costume costs, and credit the deposit on the balance invoice.
How do studios handle competition team fees?
Quote the season up front (choreography, entry fees per routine per competition, costumes, convention, team wear and any travel), take a deposit with the team agreement, and split the rest into monthly payments that finish before the season’s biggest bills are due.
How do I invoice private dance lessons?
Either bill the lessons taught each month from your instructors’ tracked time at their rate, or sell a monthly package of hours and bill extra lessons beyond it. Name the dancer and the instructor on the line.
Checking you have everything on it? See the full invoice checklist, or how to get clients to pay on time.
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