Invoice templates · Pest Control
Pest Control Invoice Template — Free & Fillable
Pest control billing is mostly recurring — quarterly home plans, monthly commercial accounts, annual termite bond renewals — with one-off jobs in between that need a very detailed invoice. This template starts with a real rodent exclusion job, where every sealed opening is accounted for, and the guide covers plan billing, termite deposits and service records.
Make your pest control invoice
Prefilled with a sample rodent exclusion job — every line, the terms and the notes. Swap in your own quantities and rates, add your logo and the customer’s details, and download a clean PDF. Credits like a deposit received go in as a negative rate. No signup, no watermark.
The pest control invoices you’ll actually send
Recurring plan invoices
Quarterly home plans and monthly commercial accounts are billed per service or per period, usually to a card on file. Each invoice names the visit and the period, what was treated, and anything extra — rodent stations re-baited, glue boards replaced, an additional call between visits. A sign-up credit on the initial service goes on as its own negative line.
One-time and project invoices
Exclusion, bed bug heat treatments, crawl space work and wasp nests get itemized invoices: inspection, labor in hours, each opening sealed or unit installed, and follow-up visits. Termite treatments and crawl space jobs that took a 30% deposit subtract it on the final.
Termite bonds and real-estate letters
The first-year bond is often a $0 line on the treatment invoice; the renewal is its own annual invoice, with the inspection included. WDI (wood-destroying insect) reports for closings are billed per report, with a rush fee as a separate line when the closing date demands it.
What goes on a pest control invoice
| Line | How it’s billed | Example |
|---|---|---|
| Inspection / service call | Flat | $89 |
| Initial service | Flat, interior and exterior | $189 |
| Recurring service | Per visit or per period | Quarterly $115–$135 |
| Exclusion | Per opening sealed + labor hours | $35/opening · $95/hr |
| Termite liquid treatment | Per linear ft + labor | $6.50/ft + $105/hr |
| Termite bait stations | Per station installed | $42 |
| Bond renewal | Annual, inspection included | $245–$295 |
| WDI report | Per report, rush extra | +$50 same day |
| Plan sign-up credit | Negative line on the initial service | −$50 |
| Deposit received | Negative line, termite and crawl space jobs | 30% |
Example prices come from the Sentinel Pest Control demo price book (Nashville, TN). Your market, crew and suppliers will differ — use them for structure, not as a rate card.
Termite treatment: deposit now, bond renewal next year
The liquid termite treatment from the pest control estimate template, invoiced on completion — and the invoice that follows a year later.
| Treatment as quoted — trench and rod, slabs, termiticide (210 ft), patching, sill probe | $2,465.00 |
|---|---|
| First-year retreat bond — included | $0.00 |
| Less: deposit received at scheduling (30%) | −$739.50 |
| Balance due on completion | $1,725.50 |
| Next year: bond renewal and annual inspection (separate invoice) | $245–$295 |
Keep the bond on the treatment invoice even at $0, with its type (retreat or repair) and start date. When the renewal goes out a year later, reference the original treatment date and say that renewing keeps the bond active — and, if your bond is transferable, that it can pass to a buyer.
Payment terms, autopay and cancellations
Recurring plans run best on a card or bank account on file, charged after each visit. Say so on the first invoice, along with your cancellation notice (30 days is typical) and what happens to a prepaid season — a mosquito program paid in April, say — if the customer cancels midway.
One-time jobs are usually due on completion or within 15 days. Commercial accounts often need Net 30 and a purchase order number on every invoice; add it, because accounts payable will bounce an invoice without one.
A 1.5% monthly service charge on past-due balances is common; late-fee rules vary by state and the charge should be in the service agreement the customer signed.
Working out what an overdue balance has accrued? Use the late fee calculator, or see Net 30 and other payment terms explained.
Service records, products and sales tax
Your invoice often doubles as the service record. Many states require applicators to give customers information about the products applied — typically the product name and EPA registration number, sometimes more — and commercial kitchens need it in the log for the health inspector. Put the products and your applicator license number on the invoice or the attached service report.
Sales tax on pest control varies widely: some states tax pest control services, others don’t, and some tax only materials sold. Check your state’s rules — and whether residential and commercial service are treated differently — before adding a rate.
General information, not legal or tax advice — rules differ by state and change over time.
Frequently asked questions
What should a pest control invoice include?
Your company and applicator license number, the service address, date and invoice number, the service performed, each treatment or material, the products applied (often required by state rules), any guarantee or bond, and payment terms. Recurring invoices should name the visit and the period they cover.
How do I bill a quarterly pest control plan?
Invoice after each quarterly visit, ideally charged automatically to a card on file. Each invoice names the quarter and the service; extras like rodent station re-baits get their own line. Put the free re-service policy and the cancellation notice on the first invoice.
How do I invoice a termite bond renewal?
As its own annual invoice: “Termite retreat bond renewal and annual inspection,” with the original treatment date, the bond type and the renewal period. Send it before the anniversary, not after, so the bond doesn’t lapse.
Should I list the products used on a pest control invoice?
Yes. Many states require applicators to give customers product information after a treatment, and it answers the pets-and-kids question before it’s asked. The product name and EPA registration number on the invoice or the attached service report covers it.
Before the invoice: the estimate
Quoting the job first? The pest control estimate template is prefilled with a real liquid termite treatment, with deposit terms and the fine print written — approve it, do the work, then bill it here with the same lines. Not sure which document you need? Read estimate vs. invoice, or the full invoice checklist.
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