Invoice templates · Roofing
Roofing Invoice Template — Free & Fillable
On a storm claim, the roofing invoice isn’t just a bill — it’s the document that releases the insurance company’s second check. This template starts with a real insurance re-roof: the carrier-approved scope by the square, the supplements approved after tear-off, the first check already credited, and a balance made up of recoverable depreciation, supplements and the deductible.
Make your roofing invoice
Prefilled with a sample insurance re-roof final invoice — every line, the terms and the notes. Swap in your own quantities and rates, add your logo and the customer’s details, and download a clean PDF. Credits like a deposit received go in as a negative rate. No signup, no watermark.
The roofing invoices you’ll actually send
Insurance (storm) final invoice
Mirror the adjuster’s scope of loss line for line, in their units, then add each approved supplement as its own labeled line. Credit the first (actual cash value) check you already received; the balance is what’s left — the recoverable depreciation the carrier releases once it sees a completed-work invoice, the supplements, and the homeowner’s deductible. Put the claim number and carrier on it; many carriers ask for exactly that.
Retail re-roof
No carrier, simpler math: the approved estimate by the square, decking billed only for the sheets you actually replaced (with photos), any change orders, less the deposit collected at material delivery. Due on completion or within a few days — the customer has just seen the finished roof.
Repairs and maintenance
Leak repairs are invoiced on the spot: a service call, labor hours, then materials by the bundle, boot or foot of flashing, with photos of the fix. Commercial maintenance plans bill per inspection visit with the photo report attached; anything beyond minor repairs goes on a separate, approved invoice.
What goes on a roofing invoice
| Line | How it’s billed | Example |
|---|---|---|
| Shingles, tear-off and install | Per square, matching the scope | $465–$585/sq |
| Underlayment / ice & water | Per roll | $285 · $145 |
| Drip edge, starter, ridge | Per piece / per bundle | $32 · $68 · $92 |
| Steep charge | Per square, 8/12 and up | $65/sq |
| Decking replaced | Per sheet actually used, photographed | $95/sheet |
| Supplements | Per approved item, labeled “Supplement” | Code drip edge $485 |
| Permit | Flat | $175 |
| Insurance check received | Negative line, check number and date | First (ACV) check |
| Retail deposit received | Negative line | 50% at material delivery |
| Leak repair | Service call, then labor and materials | $275 + $95/hr |
Example prices come from the Summit Ridge Roofing demo price book (Plano, TX). Your market, crew and suppliers will differ — use them for structure, not as a rate card.
Where the insurance money comes from
The prefilled invoice above, broken down the way the homeowner and the carrier read it. Numbers use the demo price book and a $2,000 deductible.
| Carrier-approved scope (replacement cost value) | $19,596.00 |
|---|---|
| Approved supplements — 9 sheets of decking, code drip edge | $1,340.00 |
| Contract total | $20,936.00 |
| Less: first insurance check received (actual cash value) | −$12,776.00 |
| Balance due | $8,160.00 |
| … recoverable depreciation, released by the carrier | $4,820.00 |
| … approved supplements, paid by the carrier | $1,340.00 |
| … the homeowner’s deductible | $2,000.00 |
The deductible line is the one to get right. Texas and a number of other states make it illegal for a contractor to waive, absorb or rebate a homeowner’s deductible, so collect it and show it. If the mortgage company is named on the insurance check, it will usually want your final invoice — often with a lien waiver and photos — before it endorses the check, so send them together.
Payment terms, late fees and lien rights
Ten days from completion is a common residential term: it gives the homeowner time to get the depreciation check from the carrier without letting the balance drift into next month. Say on the invoice how insurance money reaches you — endorsed checks are normal, and a mortgage-company endorsement can add a week or two.
A 1.5% monthly service charge on past-due balances is common, but late-fee and interest rules vary by state and generally have to be in the signed contract to be enforceable. When a balance is late because the carrier is slow, chase the adjuster for the depreciation release before you chase the homeowner.
Roofers have mechanic’s lien rights in most states, with strict notice and filing deadlines — some start running at completion. Your completion and invoice dates matter for those deadlines, and lien waivers are what a mortgage company or commercial owner will ask for in exchange for payment. Check your state’s rules; this is general information, not legal advice.
Working out what an overdue balance has accrued? Use the late fee calculator, or see Net 30 and other payment terms explained.
Photos, warranties and sales tax
Attach photos — tear-off, every decking sheet replaced, underlayment, flashing, the finished roof. They support the supplement lines, answer the “how many sheets?” question, and are what most carriers want before releasing depreciation.
Send the workmanship warranty certificate and the manufacturer system registration with, or right after, the paid invoice. Sales tax on roofing varies: many states treat a re-roof as a capital improvement where the roofer pays tax on materials and doesn’t add it to the invoice, while some tax repairs. Check your state before setting a tax rate.
General information, not legal or tax advice — rules differ by state and change over time.
Frequently asked questions
How do I write a roofing invoice for an insurance claim?
Put the carrier and claim number on the invoice, mirror the adjuster’s scope line for line, add each approved supplement as a labeled line, credit the insurance checks you’ve already received, and show the balance — recoverable depreciation, supplements and the homeowner’s deductible. Attach completion photos; carriers typically need the final invoice before releasing depreciation.
What is recoverable depreciation on a roofing invoice?
The part of the replacement cost the carrier holds back until the work is done. The first check is the actual cash value (replacement cost minus depreciation minus the deductible); once the carrier sees your completed-work invoice, it releases the depreciation. Your final invoice is the trigger, so send it the day the roof is finished.
Can a roofer waive the deductible on the invoice?
No. Texas and several other states prohibit contractors from waiving, paying or rebating a deductible, and disguising it as a discount or an “advertising credit” is treated the same way. The deductible belongs on the invoice as part of what the homeowner owes.
Should a roofing invoice list decking separately?
Yes — as the sheets actually replaced, at the per-sheet price agreed in the estimate, with photos. On insurance jobs it’s usually a supplement the carrier approves after tear-off, so it gets its own labeled line.
What payment terms do roofers use?
Commonly a deposit at material delivery and the balance on completion or within about ten days. Insurance jobs follow the checks: the first insurance check funds the deposit, and the final invoice releases the depreciation.
Before the invoice: the estimate
Quoting the job first? The roofing estimate template is prefilled with a real 28-square architectural shingle re-roof, with deposit terms and the fine print written — approve it, do the work, then bill it here with the same lines. Not sure which document you need? Read estimate vs. invoice, or the full invoice checklist.
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